We are Oxford Semantic Technologies. Our full company name is Oxford Semantic Technologies Limited, our registered office is at Units 1 & 2, Field View, Baynards Green Business Park, Bicester, Oxfordshire and our company number is 10531895. If you would like to contact us with a question about how we use your data, the quickest way to do this is by contacting Mary Catherine by email at firstname.lastname@example.org.
1. When you sign up to use our software. When you create an account with us, we collect your name, contact and payment details, if applicable, so we can provide our software to you. Our lawful basis to handle your data is because it’s necessary for the contract between us.
2. When you use our Slack channel. When you use our Slack channel we will collect your email address and username, as well as any other personal data you choose to share on our Slack channel. Our lawful basis to handle this personal information is because it’s in our legitimate interests to enable us to communicate with our contacts, and to develop our business.
3. When you attend one of our events or webinars. When you attend one of our events or webinars, we will usually collect your name and email address. We collect this information because it’s in our legitimate interests to know who’s attending our events.
We may take pictures or videos of you. We do this as we have a legitimate interest to promote our work. You can opt out of having your photo taken in this way both when you attend our events and at anytime by contacting email@example.com
4. When you receive our news updates. We will handle your personal information (your name and email address) to provide you with our news updates in line with any preferences you have told us about.
When we send you our news updates because you have opted-in to receive them, we rely on your consent to contact you. If you have not opted-in and we send you our news update emails, we do this because of our legitimate interest to promote our business.
You can unsubscribe from our updates at any time by clicking the unsubscribe linkat the bottom of any of our emails, or by emailing firstname.lastname@example.org.
5. Technical information when you use our website. We collect information about how you use our website by using cookies from Google. The cookies we use are called _gat, _gid and _ga.
These cookies collect your IP address, information about how you found our website, and the pages you viewed. We use this information to improve our website and optimize the user experience.
1. If we arrange a joint event, we will share your personal information with the co-sponsor to help us organise the event. If our event sponsor wants to use this data to contact you separately, we will always tell you who we are sharing the data with first, and give you the chance to opt-out of the other event sponsor from using your data in this way. We use and share your data in this way because we have a legitimate interest to promote our business and the community we work in.
2. If we have taken photographs of you at one of our events and you have not opted out, we may share these photographs on social media and in our other promotional materials as we have a legitimate interest to promote our organisation. You can opt-out of this at any time by contacting us at email@example.com, but please keep in mind that it is not always possible to remove your photograph from materials that have already been printed, shared or published.
3. We use other companies to help us with data storage, customer service, website development, and security. Each of our subcontractors has signed up to data protection contracts with us, where they can only use the data they have access to in line with our instructions. To keep this notice as short as possible, we haven’t listed all of these companies here. But if you would like more detail, please contact us at firstname.lastname@example.org.
We store your data in the EU.
We will only retain your personal information for as long as we need it. Your data is usually deleted five years after our last interaction with you, unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements. We may anonymise your data and use that indefinitely without notifying you, because it can no longer be associated with you.
You have various other rights under applicable data protection laws, including the right to:
• access your personal data (also known as a “subject access request”);
• correct incomplete or inaccurate data we hold about you;
• ask us to erase the personal data we hold about you;
• ask us to restrict our handling of your personal data;
• ask us to transfer your personal data to a third party;
• object to how we are using your personal data; and
• withdraw your consent to us handling your personal data.
You also have the right to lodge a complaint with us or the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales. If you are based outside of England and Wales, you can find your relevant supervisory authority here. Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.
We’ve worked hard to create a notice that’s easy to read and clear. But if you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by email at email@example.com. Your feedback and suggestions on this notice are welcome.
We are registered with the Information Commissioner’s Office with number ZA760128